Goal: Learn how to add more coffee to existing inventory items.
Prerequisites: You must have existing coffee inventory in your RoastLog account.
When to Add vs. When to Create New
Before adding to existing inventory, consider whether this is truly the same coffee or if you should create a new Bean Lot:
Add to existing when:
It's the same coffee from the same lot/harvest
The price hasn't changed
You simply received an additional shipment
You want to track it as a single inventory item
Create new when:
It's a different harvest/crop year
The price has changed
The lot number or ICO mark is different
Quality characteristics have changed
You want to track it separately
Adding to Warehouse Inventory
For coffee still in the warehouse (not yet moved to a roasting location):
Go to your Inventory page
Click on the Bean Lot in the warehouse location
Click the Edit this item button in the toolbar
Scroll to the 'Lot Details' section
Edit the Quantity field to reflect the new total
Click Save at the bottom of the page
Simply update the quantity for coffee that's still in your warehouse.
Merging Coffees at the Roastery
If you have multiple instances of the same coffee in your roastery that should be tracked as one:
From the Inventory page, filter to display in-house coffees
Select the coffees you want to merge by checking the boxes
Click Merge coffees in the Actions menu
Select which coffee will be the target (surviving) coffee
Confirm the merge
Merging allows you to combine identical coffees at your roastery.
This process:
Archives the non-target coffee
Increases the target coffee's inventory
Updates any Roastables to use the target coffee
Coffees must be in a roasting location and share the same parent bean to be merged.
Scheduling Additional Deliveries
Another approach is to use the Deliveries feature when expecting more coffee:
On the Inventory page, check the box next to the coffee that will be arriving
Click Actions and select Create delivery
Enter the expected delivery information
When the coffee arrives, check-in the delivery
The inventory will automatically be increased
We'll cover Deliveries in more detail in a later section.